A practical check for fire and EMS chiefs

Could you pull your training records tomorrow?

Map where records live and estimate the work to gather them. Get your checklist immediately, without an email gate.

Where are your records?

Attendance and training hours
Task books and evaluations
Certifications
Outside training documentation

Select every location that applies. Leave a category unchecked if you don’t know where its records are kept.

Numbers are examples. Include search and checking in the per-record time; count report assembly separately.

Your records action plan

Complete the check to see your estimated retrieval effort and recommended next steps.

This estimates record-gathering effort, not whether your training meets requirements or whether you would pass an audit. Storage types do not count individual binders or files.

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Your paper-to-digital checklist

  1. Gather attendance records, task books, certifications, and outside-training documents.
  2. Check staff names, dates, training categories, hours, and required sign-offs.
  3. Separate readable digital files from paper requiring scanning or transcription.
  4. Identify missing records and assign someone to follow up.
  5. Agree which history to migrate and verify a sample before completing the import.
  6. Keep original records and agree who can access the new system.